About Baptist Health Medical Group

Baptist Health Medical Group is a physician-led group established on a foundation of compassionate care and clinical excellence. Guided by this commitment to compassion and excellence, our teams of physicians, advanced practice professionals, nurses, clinicians and office staff work together to meet every patient’s total healthcare needs.

As part of Baptist Health’s extensive network of comprehensive healthcare services, Baptist Health Medical Group is committed to providing the community easy access to integrated care. Our expansive range of practices offer close-to-home locations and convenient appointment options.

Providing expert care in over 18 areas of focus — from primary care to specialty institutes — Baptist Health Medical Group includes more than 600 physicians and advanced practice professionals.

Health Offers Great NEW Competitive Pay and Great Benefits Package that Includes:

• Medical, Dental, Vision
• 403(b) Retirement Savings Plan
• Health Savings Account (HSA)
• Flexible Spending Account (FSA)
• Paid Time Off (up to 5 weeks to start)
• Life Insurance
• Extended Leave Plan (ELP)
• Family Care (childcare, elder care, pet care)
• Paid Parental Leave
• Pet Insurance
• Car Insurance
• Educational Benefits including tuition reimbursement & monthly payments to help pay down any graduated school debt

Position Summary
Coordinates office projects to achieve optimum utilization of equipment and employee productivity, to include but not limited to
staffing, training, supplies, office equipment maintenance and repairs, housekeeping, facility maintenance/management.

Essential Functions
 Provides Department orientation for new employees to include, but not limited to, system software, phone system, telephoneanswering procedures, office equipment, departmental policies and procedures, customer service expectations, job competencies
and coaching plan.
 Assigns, prioritizes, and distributes work assignments, and reviews work performed by office staff.
 Coordinates activities of office staff of two or more to include, but not limited to filing, preparation of documents, dictation, record
retention, duplication, faxing, mail distribution, and ordering of supplies.
 Performs scheduling and monitoring of time/payroll reports.
 Coordinates arrangements for meetings, conferences, seminars, and travel (to include timely preparation and submission of travel
expense reports).
 Provides recommendations for department goals, policies and procedures, budgets, statistical reports, and process improvements.
 Compiles, prepares, and analyzes complex reports, proposals, and documents including but not limited to financial, statistical
reports, and personnel records.
 Composes and prepares correspondence, invoices, reports, and presentations, takes dictation and prepares minutes, and maintains
appropriate files.
 Maintains reasonably regular, punctual attendance consistent with Orlando Health policies, the ADA, FMLA and other federal, state
and local standards.
 Maintains compliance with all Orlando Health policies and procedures.
Other Related Functions
 Resolves office problems independently and facilitates solutions, confers with supervisor to resolve more complex situations.
 Attends meetings and in-services. Presents reports as needed.
 Provides ongoing training for office staff, ensures that staff completes all mandatory training and Occupational Health
testing/shots.
 Provides information and opportunity for professional growth and development through participation in educational programs and
workshops.
 Performs other related duties as assigned

Education/Training
High school graduate or equivalent. Proficient in word processing, spreadsheet, presentation and/or database software. Strong
interpersonal, customer service, communication, and managerial skills required.
Licensure/Certification
None.
Experience
Four (4) years of secretarial or office management experience required. Two years post-secondary school in secretarial science or
related business field may be substituted for two years of experience.