Essential Functions

• Provides supply management for OR/Specialty areas through maintaining, monitoring, adjusting, and supply replenishment of inventory areas, processing requisitions, tracking/expediting of orders, and assisting with new product requests and conversions.
• Processes consignment requisitions accurately and timely including contract verification. Effectively works with vendors on un-authorized supplies, documentation issues and/or revised pricing. Sees process through completion.
• Assists with the research and implementation of opportunities to improve efficiencies and reduce cost. Evaluates and adjusts par levels for cost effectiveness. Manages expired and obsolete inventory.
• Regularly maintains and updates order guides/par areas, organizes storeroom/supply areas and updates labeling systems to ensure efficient ordering and inventory processes.
• Effectively works with corporate for item add/activations, contract issues, and Epic item integrity.
• Processes non-stock order requisitions accurately and timely. Follows up as needed; works effectively with purchasing.
• Reviews procedural area schedule for future cases that may require special needs, such as implants, supplies, etc.
• Drives approved conversions to completion and assists with coordinating new product trials and conversions.
• Responsible for the coordination or collaboration in the tissue tracking system, as agreed upon by the individual facility, market or organization.
• Actively participates in meeting and/or exceeding departmental and individual goals.
• Oversees recall notifications and takes action when required. Sends necessary information on any affected inventory to procurement to process returns, where applicable.
• Daily reviews of on-hand quantities, caseload schedule, and physician needs.
• Communicates with all levels of the procedural team to resolve supply issues, special needs, re-establish par levels or reconcile products on shelves or specialty carts.
• Serves as a liaison for Supply Chain, vendors and service line specialists, or Nursing Operations Manager to improve efficiency and customer service.
• Facilitates equivalent product substitutions with service line specialists, Nursing Operations Manager and Corporate Resource Analyst.
• Responsible for updating and maintaining Supply Chain’s process for reconciliation of borrowed/loaned product between departments or other facilities outside of the onsite procedural area.
• Responsible for the receipt and verification of all shipments ordered through the requisition process.
• Responsible for receiving, opening boxes and restocking supplies promptly upon delivery.
• Capable of performing all aspects of the Bill Only process.
• Builds and maintains relationships with customers to ensure needs are being met and responds to requests in a timely manner.
• Takes ownership of assignments; other duties as assigned or requested. Acting as the primary resource and support for the clinical colleagues in procedural/specialty areas.
• Actively updates and manages inventory and par levels for annual inventory.
• Maintains reasonably regular, punctual attendance consistent with Baptist Health policies, the ADA, FMLA and other federal, state, and local standards.
• Maintains compliance with all Baptist Health policies and procedures.
• Performs all other duties as assigned.

Other Related Functions

• Participates in Corporate Surgical Supply Chain meetings, or other procedural related committees, and coordinates activities with other facilities, supports corporate standardization efforts.
• Participates in continuing quality improvement strategies.
• Case picking and put away, when necessary.
• Responsible for updating preference cards, as needed.
• Participates in various committees, as needed.
• Ability to analyze and interpret data and take action.
• Ability to act independently by managing multiple priorities, projects, and tasks.
• Ability to deal with stressful situations.

Education/Training

• High school diploma or GED equivalent.
• Warehouse organization and operational experience, desired.
• Computer literacy to include MS Office (Word, Outlook, and Excel).

Licensure/Certification

• Valid driver’s license.

Experience

• Four (4) years of related experience within an inventory management environment.
• Familiarity with automated Supply Chain related systems.
• Associates degree can substitute for up to two (2) years of the required experience.
• Bachelors degree can substitute for up to four (4) years of the required experience.